How to filter items and displays files in Outlook

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A display filter is a simple method to display only items or files stored in Microsoft Office Outlook folders and meeting the criteria specified.

Learn more about filtering elements and files in a view

The filtering is a different procedure than sorting. When you sort items, you rearrange them in a display. For example, if you view the inbox display unique online and you click the name Joanna Fuller, then the header column, all messages from the Inbox appear in alphabetical order, with all messages by Joanna Fuller at the top of your display. All other messages are always displayed in the Inbox, listed alphabetically before and after Joanna Fuller. If you scroll down, you can see all the messages.

When you filter items, you selectively choose which items appear in the display. The Filter dialog box offers several options to select and organize your criteria. To open the Filter dialog box, point to Current View on the View menu, click Customize Current View, then click Filter.

For example, you can filter your Inbox to only display items including "Joanna Fuller" in the From Box. All other elements of the Inbox are hidden and only become visible again when you remove the filter display.

When a display filter is applied to a selected folder, the status bar displays the words Filter Applied in the lower left corner of the screen. Multiple Filters Applied is displayed when both a display filter and synchronization filter have been applied. Synchronization filters allow you to choose which items are downloaded or stored on your folders offline (. Ost). Learn more about the synchronization filters.

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Show or hide items or files using a display filter

To save or export a file as PDF or XPS, you must first install the Publish as PDF or XPS for Office 2007.

• Click the folder you want to apply a filter
• In the View menu, point to Current View, then click Customize Current View.
• Click Filter.
• Do one or more of the following:
• Filter according to current filter criteria
  
  • On the Messages tab, select the desired filter options.
• Filter by other criteria such as category or level of importance
  
  • Click on the More Choices tab, then select the desired filter options.
  • If you select several fields of filter options in the Filter dialog box, only items that meet all criteria will appear. However, if you use a filter field and you enter multiple criteria, items that meet at least one criterion for this field are listed.
  • For example, if you type Joanna Fuller, Florian Voss and Jon Morris in the field of filter, the program displays the messages one, two or three people.
• Filter by custom criteria
  
  • Click the Advanced tab.
  • Click Field.
  • Tap the desired set of fields, then click the field to use in search criteria.
  • In the Condition list, click the condition (condition: Part of the criteria that a field must meet for searching or filtering. Certain conditions must be used with a value that you want to use with the selected field. The available conditions vary depending on the selected field.
  • If the condition requires a value (value: text, date, number, or logical input that completes a condition that a field must meet for search or filtering, enter the value the field and the condition must be respected in the area worth.

Deleting a view filter

Other solutions can also save or export data from your Microsoft Office program into another format.

1. In the View menu, point to Current View, then click Customize Current View.
2. Click Filter.
3. Click Clear All.