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Thread: Office 2007 find/replace formatting characters

  1. #1
    Join Date
    Aug 2010
    Location
    Toronto
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    Office 2007 find/replace formatting characters

    I recently upgraded to Office 2007, a decision which I am regretting more and more with each day. Things that worked perfectly in 2003 don't work at all in this "improved" version. Here's my specific problem:

    I downloaded some page source to get at the underlying data. It was easy enough to use find/replace to strip out all the HTML (e.g. Find "<tr>" replace with ""); that worked fine. The problem is that the source included many extra paragraph breaks. I confirmed this by selecting "Show/Hide formatting", and saw that backwards "P" symbol.

    Naively, I thought this would be "No problem". I go to Find, pick "Special", and choose the "Paragraph character", which shows up in the Find box as "^v". But when I actually PICK find, I get the message that "Word has finished searching the document. The search item was not found". Did a little reading here, made sure that I was matching the same font, etc., tried again - no help.

    Now, there were a lot of extra spaces in the document as well, and when I used the Copy function to actually copy the spaces (as opposed to using ^s), and paste those in the Find box, that worked perfectly. But, I can't select the Paragraph character.

    Any ideas on what to do?

  2. #2
    Join Date
    Mar 2009
    Posts
    1,588

    re: Office 2007 find/replace formatting characters

    This looks like issue with the compatibility office files. I had a similar issue where I had created tables in a word file. I had saved that in Office 2003. But when I opened the same in Office 2007 has caused total mess. There were added up spaces. There is a compatibility pack released by Microsoft for such issue. You can find the same on the official site of Microsoft.

  3. #3
    Join Date
    Aug 2010
    Location
    Toronto
    Posts
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    re: Office 2007 find/replace formatting characters

    Sorry, that was no help. Any other ideas out there?

  4. #4
    Join Date
    Dec 2007
    Posts
    1,736

    Re: Office 2007 find/replace formatting characters

    To find a word in Word 2007:
    • On the “Home” tab of the Ribbon, go to the “Editing” group, and select “Find”… or use the shortcut key CTRL+F
    • Type the word you want to find, then press enter
    • If you want to make a change to a specific word, you want to use the replace functionality.


    To replace a word/s in Word 2007:
    • On the “Home” tab of the Ribbon, go to the “Editing” group, and select “Replace”… or use the shortcut key CTRL+H
    • In the “Find what” text box, type the word you want to find
    • In the “Replace with” text box, type the word that you want to replace the original word with
    • To replace words one at a time, click “Replace”, if you want to replace every occurrence of the word in the document, click “Replace All”


    Source: thenewpaperclip

  5. #5
    Join Date
    Aug 2010
    Location
    Toronto
    Posts
    3

    Re: Office 2007 find/replace formatting characters

    Geez, did you even bother to read my post?! I know how to use Find/Replace, thanks very much. My problem is that Word 2007 DOES NOT RECOGNIZE FORMATTING CHARACTERS SUCH AS LINE BREAKS IN THE FIND/REPLACE FUNCTION, which Word 2003 did. That's my specific problem, which I still would appreciate help with.

    Primers on basic functionality are condescending and stupid.

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