Best tips to use with Powerpoint

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Following are the tips that I consider would be much useful to any newbie using the Microsoft Powerpoint. But make sure that you are following the given steps in a proper way.

Setting timings

Ideally, to rehearse your timing is that minute PowerPoint slideshow automatically. PowerPoint can determine the display time of each slide. PowerPoint can also calculate the exact duration of the entire show. This feature is very useful and you should use for each presentation in order to perfect your timing. (In the next section, you learn how to set timings manually.) To use the Rehearse Timings feature, follow these steps:

1. Open the presentation you want to repeat and use the Set Up Show command to show the slides to include. (You can also use slides exercise to observe how to use this feature.)

2. Click the Layout button to switch to slide view mode Slide Sorter.

3. On the toolbar Slide Sorter view, click Rehearse Timings or in the Slide Show menu, select Rehearse Timings.

4. When your first slide is displayed across the width of the screen, repeat exactly what you tell your public about this slide. Repeat the dialog box counts down the seconds during which the slide remains on screen.

Council : The attention of your audience can disperse if you spend too much time on a slide. If you intend to spend more than two or three minutes on the theme in a slide, create two or three slides for that topic.

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You can do the following in the Rehearsal dialog box to repeat the timings:

• When you're ready to move manually to the next slide, click the Advanced button. This operation resets the timer displayed on the right (which measures the time spent on the current slide).
  
• To pause between slides and temporarily stop the two timers, click the Pause button. When you want to continue, click again on the Pause button. (You can, if you wish, pause between slides if you lose the thread of your speech or the phone rings.)
  
• To restart the slide show on a slide, click Snooze. (You can, if you like, repeat a slide if you want to change your address.)
  
• To stop the repeat mode and return to Slide Sorter view, in the Rehearsal dialog box, click the Close button (X).
  
• Once the last slide displayed, the timing information box appears, telling you the entire duration of your presentation and the ability to display the new timings in Slide Sorter view.
  
• If you choose to accept the timings, click Yes. If you want to repeat again that the timings are adjusted to the time limit, click No. If a message asks you to display your slide timings in Slide Sorter view, click Yes. The timing appears under each slide in the corresponding display mode Slide Sorter.

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Manual configuration of timings

When you want to exercise strict control over the pace of your presentation, the manual method of rehearsal timings of your slideshow, you can enter the exact duration of each slide is displayed on the screen. You want, for example, that your title slide appear for 45 seconds, your second slide for 2 minutes, the third slide for 1 minute and 30 seconds, and so on. To manually set the timings of slides: Select the slide in Slide Sorter view : Click in the toolbar on the Slide Sorter button Transition. The Transition dialog box appears. If you've already set a timing for the slide (using the Repeat command or dialog Transition), a timing appears in the dialog box. Repeat above steps for each slide in your slideshow. If you click Apply to All, the specific timing will be used for all slides in your presentation. (This feature is both useful and powerful it could hypnotize your audience, however, if too many slides have an identical duration of the display screen.)

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Once you have repeated the timings of your slideshow, you can run the slideshow with these timings or remove the slide timings manually move you make. To perform this last operation, Slide Sorter, select the slides you want to monitor manually, click in the toolbar on the Slide Sorter button and Transition in the area forward of the Transition dialog box, select the Manually check box and uncheck the box next to Automatically After. If both options are turned forward area, slides will advance automatically after the specified number of seconds elapsed, and if you want the slide advance earlier, do this manually by clicking with the mouse.

Set the loop continues to run a slideshow : In the Show menu, click Set Up Show. Select the checkbox Run Continuously until ESC.

Tip: If you want a slide show running automatically, for example, on a trade show booth, click the Settings dialog box on the slideshow Viewed at a kiosk (full screen). The slide is then executed in a loop and can not be changed by users.

Apply formatted text and graphics more than once in Office 2000

Have you ever wanted to highlight several words that do not follow by using a special font in your document? Or have you ever wanted to change certain solid lines to dotted lines in graphs created using the drawing tools? If you've ever wanted to apply the same format to items in various locations of a file, you probably do not realize how this task is easy. Instead of clicking on the Format Painter button in the form of the Standard toolbar every time you want to apply the new format, you can enjoy the feature "sticky" this button.

1. Select the item you want to copy the format.
2. To copy the format selected in several items, double-click the Format Painter button shaped. The button stays selected, or is "persistent."
3. Select the text or graphic you want to apply the new format.
4. When you've finished applying the format, click again on the Format Painter button in the form or press ESC.

Note: The application of formatted text and graphics many times does not work between programs. For example, you can not apply formatting from Word to PowerPoint.