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Thread: How to save Emails

  1. #1
    Join Date
    Jan 2009

    How to save Emails

    I have some emails in my outlook express and want to save it for future reference. can i save it on hard drive?

  2. #2
    Join Date
    Apr 2008

    Re: How to save Emails

    There is a very convenient way to save email messages from Outlook to the C: drive or a Zip Disk but it does not include the attachments with the messages. Though this method does not work by selecting a folder name, it will work by selecting all of the messages in the folder. All of the selected messages will be saved to a single text file. You can then delete the messages from Outlook if you wish.

    Using Outlook select whatever messages you want to save to a local drive (you could select them all with Ctrl-A or Edit, Select All).
    Choose File, Save As
    Choose where to save the file, then give it a name, which could be the same as the folder name they are coming from if you wish to copy the entire folder and delete it from Outlook.

  3. #3
    Join Date
    Apr 2008

    Re: How to save Emails

    This method will save an entire folder of messages to a single text file, again without attachments. The first use of this method may require the Office 2000 CD to install the code required for the export function. It produces results similar to method 1.

    1. Using Outlook, Choose File, Import and Export (this may require the office 2000 CD the first time).
    2. Choose Export to a File
    3. Choose Tab Separated Values (Windows)
    4. Choose the folder to Export
    5. Enter a name for the saved file including path.
    6. Check the text file by opening it with your word processor.
    7. Delete the folder from Outlook if you wish to free up space.

  4. #4
    Join Date
    Apr 2008

    Re: How to save Emails

    Here is a quick and easy way to save your emails to a floppy disk, zip drive, or even a folder on your hard-drive.

    First, place a shortcut on your desktop for the drive or folder you want to store your email in. To place a shortcut to your A-drive (floppy drive) go into Windows Explorer, right click on the a-drive (it is not necessary to have a disk in it) and select "create shortcut". You will get a warning message that Windows cannot place a shortcut there. It will ask you if you want to place the shortcut on the desktop instead. Click "Yes". Place the shortcut close to one side of your desktop. The shortcut will be named "shortcut to a-drive". If you rename it to "A-drive shortcut" and arrange your desktop alphabetically or use auto-arrange, this should help.

    Next, open up your email client, Outlook Express. If it is maximized on your screen, make it smaller by clicking the box next to the X in the top right-hand corner. This will minimize the window so you can see the desktop. Move the window so you can see the a-drive shortcut.

    In the pane that lists your emails (address, subject, date received, usually on top of the preview pain) highlight all the messages you want to copy to disk. Ctrl+A will select them all, or hold down the CTRL key and click on just the ones you want to save.

    Now, right click on one of the highlighted messages and drag to the shortcut to your A-drive. When you release the button you will be asked whether you want to copy or move the selected files. Select one of the options and you're done. The emails will be copied or moved to your a-drive! (I suggest copy over move just to make sure they all got copied, then delete them from Outlook Express.) The emails are copied to the floppy in eml format, so clicking on one of the stored emails will open Outlook Express so you can read it.

    This procedure also works with a zip drive and with folders on your computer. Just create a shortcut to the folder or drive on you desktop and drag them to it instead!

  5. #5
    Join Date
    May 2008

    Re: How to save Emails

    Save Messages as Plain Text with Outlook

    Open the desired message in the Outlook preview pane.
    To save multiple messages to one text file, highlight them all in the mailbox.

    In Outlook 2007: Select Save As from the message's Office button.

    In Outlook 2003: Choose File | Save As... from the menu.

    Make sure Text Only (or Text Only (*.txt)) is selected under Save as type.
    Type the desired file name under File name: or accept the suggested name.
    Choose the folder to save your emails in under Save in: then Click Save.

  6. #6
    Join Date
    Apr 2008

    Re: How to save Emails

    Save to an Outlook Personal Folder File. This method will save attachments with the messages which means that this method may create a much larger file. This file is only accessible through Outlook, it cannot be viewed using your word processor.

    The initial set up requires the following:

    1. In Outlook, Choose Tools, Services
    2. Press the Add Button
    3. Choose Personal Folders
    4. Choose an existing Personal Folder or enter a file name for the new personal folder file; be sure to choose the desired folder to save this file in; You may, for instance, want to save it to your My Documents folder where it will be backed up to your Zip Disk.

    Using a Personal Folder:

    1. In Outlook turn on the display of the Folder List by choosing View, Folder List
    2. Drag messages or entire folders from your Mailbox to the Personal folder shown in your Folder List.

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