Move Daily Emails in Outlook Automatically

Here we’ll take a look at how you can manage your email better by having incoming mail automatically moved into separate folders.If you subscribe to daily email news letters they can quickly fill up an inbox. You might want to save them to read or reference at a later time. Keeping these emails in specific folders is a good way to keep organized.

If you get a lot of email a day, this can save a lot of time rather than having to spend an hour once a week moving emails from the Inbox to your categorized folders. Email rules may seem complicated and it can be if you want to do some very sophicated things, but if you simply want to move John’s emails to the John folder automatically, then it’s a piece of cake.

Now lets take a look at how to create a rule in Outlook to automatically place regularly received email messages in specifically assigned folders:-

1. Right click on the email message you want to move to automatically move to a folder and select Create Rule.

2. This will open up the Create Rule screen so we can choose the conditions for this email. Depending upon how you have your mail set up will determine what to select for the conditions. Also, you can add visual and sound notifications. After you have selected the conditions the next thing to click is “Move the item to folder”.

3. Now browse the folder location you want the email to be sent to or create a new one.

4. Click OK in the Create Rule window then OK on the following confirmation dialog box.

That’s it, now all daily emails will be sent to a specific folder.

In order for rules to be useful, you should create some folders underneath your Inbox to categorize your email, maybe like Projects, Work, Family, Wife. You can create folders by right clicking on the main folder and selecting New Folder.

You can also add rules to incoming messages while you are out of the office by clicking on Add Rule. This is useful if you want to perform certain actions on emails coming from different people.

For example, if you get an email from a client, you may want to forward it to your phone or reply with a different email template than internal employees. If you don’t know how to use rules, read my previous post on how to create Outlook rules.