Results 1 to 5 of 5

Thread: How to use mail merge for Faxes in Word

  1. #1
    Join Date
    Feb 2009
    Posts
    34

    How to use mail merge for Faxes in Word

    hello friends,

    I have Microsoft Word 2003 and I want to use mail merge feature for creating faxes in my Microsoft Word 2003. Also, using this feature in Word, I want to send the same fax message to multiple recipients.

    Can anybody please suggest me - How to use Mail Merge feature in Word ?

  2. #2
    Join Date
    May 2008
    Posts
    3,316

    Re: How to use mail merge for Faxes in Word

    If your fax program supports the use of the Merge To Fax option, follow these steps to perform a mail merge to fax from Word:

    1. Start the mail merge in Word. To do this, On the Tools menu, click Letters and Mailings, and then click Mail Merge.

    2. In the Mail Merge task pane, click to select Faxes under Select document type.

    3. Click Next: Starting document.

    4. Under Select starting document, select one of the following options:
      • Select Use the current document if you want the body of the fax message to be the currently open document.
      • Select Start from a template, and then click Select template if you want the body of the fax message to be created from an existing template.
      • Select Start from existing document, and then either select from the list of file names, or click Open if you want the body of the fax message to be an existing document.


    5. Click Next: Select recipients.

    6. Under Select recipients, select one of the following options:
      • Select Use an existing list, and then click Browse if you want the recipient information to come from an existing data file.
      • Select Select from Outlook contacts, and then click Choose Contacts Folder if you want the recipient information to come from names in an Outlook contacts folder.
      • Select Type a new list, and then click Create to type the recipient names into the New Address List dialog box.


    7. In the Mail Merge Recipients dialog box, make any adjustments to the list of recipients, and then click OK.

    8. Click Next: Prepare your fax.

    9. Click to insert any of the listed items into the body of the fax message, or click More items to insert items from the full list of merge fields in the Insert Merge Field dialog box.

    10. Click Next: Preview your faxes.

    11. Preview the fax message by clicking the left and right arrow buttons, and then make any final changes to the recipient list.

    12. Click Next: Complete the merge.

    13. Click Fax.

    14. In the Merge To Fax dialog box, select the merge field that contains the fax number from the Fax number list.

    15. Select which records you want to merge, and then click OK to complete the mail merge.

  3. #3
    Join Date
    Jan 2008
    Posts
    3,755

    Re: How to use mail merge for Faxes in Word

    You can implement mail merge for Faxes in Word using Fax4Word. Fax4Word uses the fax program that comes with Windows 2000, Windows XP and Windows Vista. It doesn't need to use any other special hardware or software. All the functionality that you need is built in to Windows and Word.

    Many of the features are controlled from the Fax Console. Navigate to :: Start > All Programs > Accessories > Communications > Fax > Fax Console.

    NOTE :
    If your computer does not have the Fax Console, then you may not need to instal the Fax service when installing the operating system.

  4. #4
    Join Date
    May 2008
    Posts
    4,345

    Re: How to use mail merge for Faxes in Word

    Fax4Word uses the Mail Merge process of Ms Word. First of all, you will need to create mail merge document. Mail Merge is a six step process. (For Microsoft Word 2003) Click Tools > Letters and Mailing > Mail Merge.

    After creating a Mail Merge document, all you have to do is the folllowing :
    • Click "Fax Merge" on the Fax4Word toolbar in MSWord.
    • In the Fax Merge screen, fill the details from the drop down list and choose the appropriate fields from the list for Name, Company and Number. (Note: Number is required)
    • Click "Fax Only" to send the fax.
    • Select a printer from the drop down list for "Use this printer to print a paper copy for filing".
    • To send fax and print a copy of the sent fax, click "Fax And Copy" on the Fax Merge screen.
    • The fax will be sent when "Fax Only" or "Fax And Print" is clicked.
    • To view the status of the faxes being sent, go to Fax Console. (Click Start > All Programs > Accessories > Communications > Fax > Fax Console).


    The Fax Merge is completed and multiple faxes are sent with just a few clicks.

  5. #5
    Join Date
    Jul 2010
    Posts
    1

    Re: How to use mail merge for Faxes in Word

    Maybe you can try some fax softwares, such as Joyfax Server. You can send the faxes directly from the word file.

Similar Threads

  1. Mail Merge not working in Word 2010
    By Raja Ram in forum Windows Software
    Replies: 5
    Last Post: 19-05-2011, 10:20 AM
  2. How to use mail merge to create envelopes in Word?
    By - Empty Shell - in forum Windows Software
    Replies: 5
    Last Post: 17-03-2010, 12:07 AM
  3. Email mail merge from Word 2007
    By Carlee in forum Windows Software
    Replies: 3
    Last Post: 28-07-2009, 10:57 PM
  4. Mail merge from MS Word
    By Jaishree in forum Windows Software
    Replies: 2
    Last Post: 08-07-2009, 10:43 AM
  5. Word 2007 Mail Merge
    By dpoirier1113 in forum Windows Software
    Replies: 1
    Last Post: 01-07-2009, 09:26 AM

Tags for this Thread

Bookmarks

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •  
Page generated in 1,711,716,080.33667 seconds with 17 queries