Useful shortcut keys For MS Outlook

[Computer_Freak]

Switch to Mail. CTRL+1

Switch to Calendar. CTRL+2

Switch to Contacts. CTRL+3

Switch to Tasks. CTRL+4

Switch to Notes. CTRL+5

Switch to Folder List in Navigation Pane. CTRL+6

Switch to Shortcuts. CTRL+7

Switch to next message (with message open). CTRL+PERIOD

Switch to previous message (with message open). CTRL+COMMA

Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. F6 or CTRL+SHIFT+TAB

Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar. TAB

Move around within the Navigation Pane. Arrow keys

Go to a different folder. CTRL+Y

Go to the Search box. F3 or CTRL+E

In the Reading Pane, go to the previous message. ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP

In the Reading Pane, page down through text. SPACEBAR

In the Reading Pane, page up through text. SHIFT+SPACEBAR

Expand or collapse a group (with a group selected) in the Navigation Pane.
SHIFT+PLUS SIGN or MINUS SIGN, respectively

Collapse or expand a group in the e-mail message list.
LEFT ARROW or RIGHT ARROW, respectively

Move to next field in Reading Pane. SHIFT+TAB

Move to previous field in Reading Pane. CTRL+TAB

Go back to previous view in main Outlook window.
ALT+B, ALT+LEFT ARROW, or ALT+BACKSPACE

Go forward to next view in main Outlook window. ALT+RIGHT ARROW

Select the InfoBar and, if available, show the menu of commands.
CTRL+SHIFT+W

[Computer_Freak]

Switch to Inbox. CTRL+SHIFT+I

Switch to Outbox. CTRL+SHIFT+O

Choose the account from which to send a message.
CTRL+TAB (with focus on the To box) and then TAB to the Accounts button

Check names. CTRL+K

Send. ALT+S

Reply to a message. CTRL+R

Reply all to a message. CTRL+SHIFT+R

Forward a message. CTRL+F

Mark a message as not junk. CTRL+ ALT+J

Display blocked external content (in a message). CTRL+SHIFT+I

Post to a folder. CTRL+ SHIFT+S

Apply Normal style. CTRL+SHIFT+N

Check for new messages. CTRL+M or F9

Go to the previous message. UP ARROW

Go to the next message. DOWN ARROW

Create a new message (when in Mail). CTRL+N

Create a new message (from any Outlook view). CTRL+SHIFT+M

Open a received message. CTRL+O

Open the Address Book. CTRL+SHIFT+B

Convert an HTML or RTF message to plain text. CTRL+SHIFT+O

Add a Quick Flag to an unopened message. INSERT

Display the Flag for Follow Up dialog box. CTRL+SHIFT+G

Mark as read. CTRL+Q

Mark as unread. CTRL+U

Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List. CTRL+SHIFT+W

Find or replace. F4

Find next. SHIFT+F4

Send. CTRL+ENTER

Print. CTRL+P

Forward. CTRL+F

Forward as attachment. CTRL+ALT+F

Show the properties for the selected item. ALT+ENTER


Mark for Download. CTRL+ALT+M

Clear Mark for Download. CTRL+ALT+U

Display Send/Receive progress. CTRL+B (when a Send/Receive is in progress)

[Computer_Freak]

Dial a new call. CTRL+SHIFT+D

Find a contact or other item. F3 or CTRL+E

Enter a name in the Search Address Books box. F11

In Table or List view of contacts, go to first contact that starts with a specific letter. SHIFT+letter

Select all contacts. CTRL+A

Create a new message addressed to selected contact. CTRL+F

Create a Journal entry for the selected contact. CTRL+J

Create a new contact (when in Contacts). CTRL+N

Create a new contact (from any Outlook view). CTRL+SHIFT+C

Open a contact form for the selected contact.
CTRL+O or CTRL+SHIFT+ENTER

Create a new distribution list. CTRL+SHIFT+L

Print. CTRL+P

Update a list of distribution list members. F5

Go to a different folder. CTRL+Y

Open the Address Book. CTRL+SHIFT+B

Use Advanced Find. CTRL+SHIFT+F

In an open contact, open the next contact listed. CTRL+SHIFT+PERIOD

Close a contact. ESC

Open a Web page for the selected contact (if one is included). CTRL+SHIFT+X