Adding new email address to exchange address book

Hi All

Question on Exchange 2003 We has take over by another company I would like
to add about 40 new email address of the company we have take over to the
public address book can this be done?



Cheers

"Jason" <Jason@hotmail.com> wrote in message
news:%23$ePkFYHJHA.3736@TK2MSFTNGP06.phx.gbl...
> Hi All
>
> Question on Exchange 2003 We has take over by another company I would like
> to add about 40 new email address of the company we have take over to the
> public address book can this be done?

Open "Active Directory Users and Computers". Whilst you don't need to I'd
suggest creating a new organisational unit for the company you've taken
over, then inside that create one new contact for each user in the other
company. That should be it.

Any contacts won't normally be available to users until the following day
because the address book is rebuilt over night (and typically not pulled
down by outlook until someone starts it up). If you can't wait that long and
want to check that the contacts you've added are there then run up "Exchange
System Manager", expand "Recipients" then "Offline Address Lists", right
click "Default offline address list" (or each if you have more than one) and
select "Rebuild". Despite the warning message rebuilding the address list
seems to be quite quick. In Outlook you can then pull down the new address
book using Tools > Send/Receive > Download Address Book ...

Hope this helps.
--
Brian Cryer
www.cryer.co.uk/brian

Thanks for your reply Brian

I think that will take me all day to add 40 users That will not affect the
licening will it? I thought I could go into all lists from exchange then add
a new list e.i roki then some how import the 40 users with the email address
os branch001@roki.com then branch002@roki.com

Cheers



"Brian Cryer" <not.here@localhost> wrote in message
news:u3kKgTYHJHA.2580@TK2MSFTNGP05.phx.gbl...
> "Jason" <Jason@hotmail.com> wrote in message
> news:%23$ePkFYHJHA.3736@TK2MSFTNGP06.phx.gbl...
>> Hi All
>>
>> Question on Exchange 2003 We has take over by another company I would
>> like to add about 40 new email address of the company we have take over
>> to the public address book can this be done?
>
> Open "Active Directory Users and Computers". Whilst you don't need to I'd
> suggest creating a new organisational unit for the company you've taken
> over, then inside that create one new contact for each user in the other
> company. That should be it.
>
> Any contacts won't normally be available to users until the following day
> because the address book is rebuilt over night (and typically not pulled
> down by outlook until someone starts it up). If you can't wait that long
> and want to check that the contacts you've added are there then run up
> "Exchange System Manager", expand "Recipients" then "Offline Address
> Lists", right click "Default offline address list" (or each if you have
> more than one) and select "Rebuild". Despite the warning message
> rebuilding the address list seems to be quite quick. In Outlook you can
> then pull down the new address book using Tools > Send/Receive > Download
> Address Book ...
>
> Hope this helps.
> --
> Brian Cryer
> www.cryer.co.uk/brian
>

Are these 40 going to be logging into the SBS to send and receive mail? If
so your licensing definitely will be affected and you need to determine if
you have enough CALs to cover the increase.

"Jason" <Jason@hotmail.com> wrote in message
news:OirGqYYHJHA.4408@TK2MSFTNGP06.phx.gbl...
> Thanks for your reply Brian
>
> I think that will take me all day to add 40 users That will not affect
> the licening will it? I thought I could go into all lists from exchange
> then add a new list e.i roki then some how import the 40 users with the
> email address os branch001@roki.com then branch002@roki.com
>
> Cheers
>
>
>
> "Brian Cryer" <not.here@localhost> wrote in message
> news:u3kKgTYHJHA.2580@TK2MSFTNGP05.phx.gbl...
>> "Jason" <Jason@hotmail.com> wrote in message
>> news:%23$ePkFYHJHA.3736@TK2MSFTNGP06.phx.gbl...
>>> Hi All
>>>
>>> Question on Exchange 2003 We has take over by another company I would
>>> like to add about 40 new email address of the company we have take over
>>> to the public address book can this be done?
>>
>> Open "Active Directory Users and Computers". Whilst you don't need to I'd
>> suggest creating a new organisational unit for the company you've taken
>> over, then inside that create one new contact for each user in the other
>> company. That should be it.
>>
>> Any contacts won't normally be available to users until the following day
>> because the address book is rebuilt over night (and typically not pulled
>> down by outlook until someone starts it up). If you can't wait that long
>> and want to check that the contacts you've added are there then run up
>> "Exchange System Manager", expand "Recipients" then "Offline Address
>> Lists", right click "Default offline address list" (or each if you have
>> more than one) and select "Rebuild". Despite the warning message
>> rebuilding the address list seems to be quite quick. In Outlook you can
>> then pull down the new address book using Tools > Send/Receive > Download
>> Address Book ...
>>
>> Hope this helps.
>> --
>> Brian Cryer
>> www.cryer.co.uk/brian
>>
>
>

Hi

Steve

No there will not be logging on to the server I thought it be would be nice
for the internal users to have a list of the new emails of the new company
on the server instead of going to each pc in the company and import the new
branch contacts


cheers


"SteveB" <newsgroup@public.lan> wrote in message
news:%236EtLiYHJHA.4296@TK2MSFTNGP02.phx.gbl...
> Are these 40 going to be logging into the SBS to send and receive mail? If
> so your licensing definitely will be affected and you need to determine if
> you have enough CALs to cover the increase.
>
> "Jason" <Jason@hotmail.com> wrote in message
> news:OirGqYYHJHA.4408@TK2MSFTNGP06.phx.gbl...
>> Thanks for your reply Brian
>>
>> I think that will take me all day to add 40 users That will not affect
>> the licening will it? I thought I could go into all lists from exchange
>> then add a new list e.i roki then some how import the 40 users with the
>> email address os branch001@roki.com then branch002@roki.com
>>
>> Cheers
>>
>>
>>
>> "Brian Cryer" <not.here@localhost> wrote in message
>> news:u3kKgTYHJHA.2580@TK2MSFTNGP05.phx.gbl...
>>> "Jason" <Jason@hotmail.com> wrote in message
>>> news:%23$ePkFYHJHA.3736@TK2MSFTNGP06.phx.gbl...
>>>> Hi All
>>>>
>>>> Question on Exchange 2003 We has take over by another company I would
>>>> like to add about 40 new email address of the company we have take
>>>> over to the public address book can this be done?
>>>
>>> Open "Active Directory Users and Computers". Whilst you don't need to
>>> I'd suggest creating a new organisational unit for the company you've
>>> taken over, then inside that create one new contact for each user in the
>>> other company. That should be it.
>>>
>>> Any contacts won't normally be available to users until the following
>>> day because the address book is rebuilt over night (and typically not
>>> pulled down by outlook until someone starts it up). If you can't wait
>>> that long and want to check that the contacts you've added are there
>>> then run up "Exchange System Manager", expand "Recipients" then "Offline
>>> Address Lists", right click "Default offline address list" (or each if
>>> you have more than one) and select "Rebuild". Despite the warning
>>> message rebuilding the address list seems to be quite quick. In Outlook
>>> you can then pull down the new address book using Tools > Send/Receive >
>>> Download Address Book ...
>>>
>>> Hope this helps.
>>> --
>>> Brian Cryer
>>> www.cryer.co.uk/brian
>>>
>>
>>
>
>

Jason <Jason@hotmail.com> wrote:
> Hi All
>
> Question on Exchange 2003 We has take over by another company I would
> like to add about 40 new email address of the company we have take
> over to the public address book can this be done?
>
>
>
> Cheers

Are these going to be new *users* ? If so, you probably need CALs first -
but then, you'll need to create new user accounts for each of them. You can
do this by importing if you know how to do fancy things with LDIFDE, etc.,
but it's a huge PITA and probably not worth it. You can set up multiple
users easily enough in the SBS add user wizard GUI.

You will also need to add their domain to your recipient policy, or set up
another recipient policy and apply filtering.

If these are not users who will be accessing mail on your server, but who
have their own server and you just need to add them as contacts in AD so
your users know their addresses, those are AD mail-enabled contacts. Google
for ldifde or csvde.

"Jason" <Jason@hotmail.com> wrote in message
news:OirGqYYHJHA.4408@TK2MSFTNGP06.phx.gbl...
> Thanks for your reply Brian
>
> I think that will take me all day to add 40 users That will not affect
> the licening will it? I thought I could go into all lists from exchange
> then add a new list e.i roki then some how import the 40 users with the
> email address os branch001@roki.com then branch002@roki.com

Just adding contacts won't affect your licensing. If you were adding 40 user
accounts that would be different.

I don't know a way to import a list - that doesn't mean that there isn't a
way just that I don't know of one. It might be worth posting to
microsoft.public.exchange.admin since that newsgroup is Exchange specific
and if there is a way of importing a list of contacts then someone there may
be able to point you in the right direction.
--
Brian Cryer
www.cryer.co.uk/brian

Then just follow Brian's info to create them as contacts. That shouldn't
take you more than an hour not an entire day.

"Jason" <Jason@hotmail.com> wrote in message
news:envI9kYHJHA.3548@TK2MSFTNGP05.phx.gbl...
> Hi
>
> Steve
>
> No there will not be logging on to the server I thought it be would be
> nice for the internal users to have a list of the new emails of the new
> company on the server instead of going to each pc in the company and
> import the new branch contacts
>
>
> cheers
>
>
> "SteveB" <newsgroup@public.lan> wrote in message
> news:%236EtLiYHJHA.4296@TK2MSFTNGP02.phx.gbl...
>> Are these 40 going to be logging into the SBS to send and receive mail?
>> If so your licensing definitely will be affected and you need to
>> determine if you have enough CALs to cover the increase.
>>
>> "Jason" <Jason@hotmail.com> wrote in message
>> news:OirGqYYHJHA.4408@TK2MSFTNGP06.phx.gbl...
>>> Thanks for your reply Brian
>>>
>>> I think that will take me all day to add 40 users That will not affect
>>> the licening will it? I thought I could go into all lists from exchange
>>> then add a new list e.i roki then some how import the 40 users with the
>>> email address os branch001@roki.com then branch002@roki.com
>>>
>>> Cheers
>>>
>>>
>>>
>>> "Brian Cryer" <not.here@localhost> wrote in message
>>> news:u3kKgTYHJHA.2580@TK2MSFTNGP05.phx.gbl...
>>>> "Jason" <Jason@hotmail.com> wrote in message
>>>> news:%23$ePkFYHJHA.3736@TK2MSFTNGP06.phx.gbl...
>>>>> Hi All
>>>>>
>>>>> Question on Exchange 2003 We has take over by another company I would
>>>>> like to add about 40 new email address of the company we have take
>>>>> over to the public address book can this be done?
>>>>
>>>> Open "Active Directory Users and Computers". Whilst you don't need to
>>>> I'd suggest creating a new organisational unit for the company you've
>>>> taken over, then inside that create one new contact for each user in
>>>> the other company. That should be it.
>>>>
>>>> Any contacts won't normally be available to users until the following
>>>> day because the address book is rebuilt over night (and typically not
>>>> pulled down by outlook until someone starts it up). If you can't wait
>>>> that long and want to check that the contacts you've added are there
>>>> then run up "Exchange System Manager", expand "Recipients" then
>>>> "Offline Address Lists", right click "Default offline address list" (or
>>>> each if you have more than one) and select "Rebuild". Despite the
>>>> warning message rebuilding the address list seems to be quite quick. In
>>>> Outlook you can then pull down the new address book using Tools >
>>>> Send/Receive > Download Address Book ...
>>>>
>>>> Hope this helps.
>>>> --
>>>> Brian Cryer
>>>> www.cryer.co.uk/brian
>>>>
>>>
>>>
>>
>>
>
>

Brian Cryer wrote:
> "Jason" <Jason@hotmail.com> wrote in message
> news:OirGqYYHJHA.4408@TK2MSFTNGP06.phx.gbl...
>> Thanks for your reply Brian
>>
>> I think that will take me all day to add 40 users That will not
>> affect the licening will it? I thought I could go into all lists from
>> exchange then add a new list e.i roki then some how import the 40
>> users with the email address os branch001@roki.com then
>> branch002@roki.com
>
> Just adding contacts won't affect your licensing. If you were adding 40
> user accounts that would be different.
>
> I don't know a way to import a list - that doesn't mean that there isn't
> a way just that I don't know of one. It might be worth posting to
> microsoft.public.exchange.admin since that newsgroup is Exchange
> specific and if there is a way of importing a list of contacts then
> someone there may be able to point you in the right direction.

It can allegedly be done from LDIF or CSV format, using either of two
Microsoft utilities, but I once spent half a day trying to migrate 80
from Exchange 5.5, then gave up and typed them. I do know a bit about
LDAP, but SBS complained about there being multiple DC components, and
no amount of parentheses seemed to fix it...
--
Joe

Joe wrote:
> Brian Cryer wrote:
>> "Jason" <Jason@hotmail.com> wrote in message
>> news:OirGqYYHJHA.4408@TK2MSFTNGP06.phx.gbl...
>>> Thanks for your reply Brian
>>>
>>> I think that will take me all day to add 40 users That will not
>>> affect the licening will it? I thought I could go into all lists
>>> from exchange then add a new list e.i roki then some how import the
>>> 40 users with the email address os branch001@roki.com then
>>> branch002@roki.com
>>
>> Just adding contacts won't affect your licensing. If you were adding
>> 40 user accounts that would be different.
>>
>> I don't know a way to import a list - that doesn't mean that there
>> isn't a way just that I don't know of one. It might be worth posting
>> to microsoft.public.exchange.admin since that newsgroup is Exchange
>> specific and if there is a way of importing a list of contacts then
>> someone there may be able to point you in the right direction.
>
> It can allegedly be done from LDIF or CSV format, using either of two
> Microsoft utilities, but I once spent half a day trying to migrate 80
> from Exchange 5.5, then gave up and typed them. I do know a bit about
> LDAP, but SBS complained about there being multiple DC components, and
> no amount of parentheses seemed to fix it...

Oh, it can be done with ldif and perfectly suited when you have many many to
do and have an export file to work from.

For "bulk" contact creation in SBS scale it's often much easier to do with
the DSADD tool.

http://technet.microsoft.com/en-us/l.../cc771883.aspx


--
/kj

Hi All



Ok cheers for your inout I have add them manually, another question is when
I open up a address book from a client pc the contacts I have add are in
all contacts now I would like to move them into a new list called new
company how can I do this?



Cheers

Jason <Jason@hotmail.com> wrote:
> Hi All
>
>
>
> Ok cheers for your inout I have add them manually, another question
> is when I open up a address book from a client pc the contacts I
> have add are in all contacts now I would like to move them into a new
> list called new company how can I do this?
>
>
>
> Cheers

See http://support.microsoft.com/kb/319213 - it should help. Personally,
though, I'd leave them all in the GAL. Outside of huge enterprise
environments with multiple locations/sub-companies I think it looks better
to leave everything in one place, and it's easier. You aren't likely to have
that large a GAL with SBS.