Hours in a full time work year

I've worked with project a while now, and have yet to solve this problem. I
work in a large organization, where management has determined that for
planning purposes, an amount of hours is equal to a workyear, for example,
1800. This number is based on a formula that computes how many hours people
work, how much sick time and vacation time they use, holidays, and so on. My
question is this: Is there a way to translate this number, be it 1800 or
some other, into the calendar? In more detail, there would be 2080 hours in
a 52 week, 40 hrs per week work year. Subtract 10-8 hour hoildays, and you
are at 2000 hours. Now, I am asking how I might account for the other 200
hours without designating 25 normal work days as non working days, because
you never know when the sick time and vacations are.

Set the resource availability max units in the Resource Sheet to the desired
value.
1800/2080 = 86% We use 85% on this program for other reasons. For
example, you need to account for more than 'sick lame & lazy' ... what about
special assignments, off-site training, proposals, etc.

Doing it this way will show each resource overloaded if they are assigned
more than 85% to a task.

"S" wrote:

> I've worked with project a while now, and have yet to solve this problem. I
> work in a large organization, where management has determined that for
> planning purposes, an amount of hours is equal to a workyear, for example,
> 1800. This number is based on a formula that computes how many hours people
> work, how much sick time and vacation time they use, holidays, and so on. My
> question is this: Is there a way to translate this number, be it 1800 or
> some other, into the calendar? In more detail, there would be 2080 hours in
> a 52 week, 40 hrs per week work year. Subtract 10-8 hour hoildays, and you
> are at 2000 hours. Now, I am asking how I might account for the other 200
> hours without designating 25 normal work days as non working days, because
> you never know when the sick time and vacations are.

Jim

Thanks for the post.

So in your organization, 85% would equate to "full time" as far as human
resources goes, with the associated costs? How does this work out for yearly
and outyear budget projections?



"Jim Aksel" wrote:

> Set the resource availability max units in the Resource Sheet to the desired
> value.
> 1800/2080 = 86% We use 85% on this program for other reasons. For
> example, you need to account for more than 'sick lame & lazy' ... what about
> special assignments, off-site training, proposals, etc.
>
> Doing it this way will show each resource overloaded if they are assigned
> more than 85% to a task.
>
> "S" wrote:
>
> > I've worked with project a while now, and have yet to solve this problem. I
> > work in a large organization, where management has determined that for
> > planning purposes, an amount of hours is equal to a workyear, for example,
> > 1800. This number is based on a formula that computes how many hours people
> > work, how much sick time and vacation time they use, holidays, and so on. My
> > question is this: Is there a way to translate this number, be it 1800 or
> > some other, into the calendar? In more detail, there would be 2080 hours in
> > a 52 week, 40 hrs per week work year. Subtract 10-8 hour hoildays, and you
> > are at 2000 hours. Now, I am asking how I might account for the other 200
> > hours without designating 25 normal work days as non working days, because
> > you never know when the sick time and vacations are.

I budget resources to 85% on a primary project. The remainder is usually
allocated to overhead activities so I put the other 15% into my overhead
budget -- that covers jury duty, school, vacation, sick, proposals, etc.
So, I request $ for the year and promise to covert 85% of it over to program
charges.

On occassion I get caught with "Reduce your overhead" .... at that point I
just tell people and they bill more hours to their projects. For example, I
had a guy out for 4 weeks on medical. In essence the other employees worked
their projects so I would not have the overhead. I said no training for
awhile and prayed no one else got sick or had to go to jury duty.

It's all a big game -- sometimes you project new work arriving in the
outyears that you have no idea where it will come from.

Hope that helps.

"S" wrote:

> Jim
>
> Thanks for the post.
>
> So in your organization, 85% would equate to "full time" as far as human
> resources goes, with the associated costs? How does this work out for yearly
> and outyear budget projections?
>
>
>
> "Jim Aksel" wrote:
>
> > Set the resource availability max units in the Resource Sheet to the desired
> > value.
> > 1800/2080 = 86% We use 85% on this program for other reasons. For
> > example, you need to account for more than 'sick lame & lazy' ... what about
> > special assignments, off-site training, proposals, etc.
> >
> > Doing it this way will show each resource overloaded if they are assigned
> > more than 85% to a task.
> >
> > "S" wrote:
> >
> > > I've worked with project a while now, and have yet to solve this problem. I
> > > work in a large organization, where management has determined that for
> > > planning purposes, an amount of hours is equal to a workyear, for example,
> > > 1800. This number is based on a formula that computes how many hours people
> > > work, how much sick time and vacation time they use, holidays, and so on. My
> > > question is this: Is there a way to translate this number, be it 1800 or
> > > some other, into the calendar? In more detail, there would be 2080 hours in
> > > a 52 week, 40 hrs per week work year. Subtract 10-8 hour hoildays, and you
> > > are at 2000 hours. Now, I am asking how I might account for the other 200
> > > hours without designating 25 normal work days as non working days, because
> > > you never know when the sick time and vacations are.