Complete list of Microsoft Outlook 2010 Shortcut Keys

**racer** · 23-08-2012

This guide shares complete list of Microsoft Outlook 2010 Shortcut Keys which includes Shortcut Keys for carrying out tasks related to Basic navigation, Search, Flags, Color Categories, Creating an item or file, Procedures in all items, Email, Calendar, Contacts, Contacts, Format text,w eb information to items, Printing, Sending/Receiving, Visual Basic Editor, Macros, Forms.

Basic navigation:

CTRL+1 = Switch to Mail.
CTRL+2 = Switch to Calendar.
CTRL+3 = Switch to Contacts.
CTRL+4 = Switch to Tasks.
CTRL+5 = Switch to Notes.
CTRL+6 = Switch to Folder List in Navigation Pane.
CTRL+7 = Switch to Shortcuts.
CTRL+PERIOD = Switch to next message (When message is opened)
CTRL+COMMA = Switch to previous message (When message is opened)
CTRL+SHIFT+TAB or SHIFT+TAB = For moving between Outlook window as well as the sections that are there in To-Do Bar.
F6 = For moving between Outlook window, To-Do Bar and for checking out access keys in the Outlook ribbon.
CTRL+TAB = For moving between message header lines in Navigation Pane.
Arrow keys = For moving within Navigation Pane.
CTRL+Y = Go to a different folder.
F3 or CTRL+E = Go to the Search box.
ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP = For going to previous message in Reading Pane.
SPACEBAR = For page down through text in Reading Pane.
SHIFT+SPACEBAR = For page up through text in Reading Pane.
LEFT ARROW or RIGHT ARROW = For collapsing or expanding group in email message list.
ALT+B or ALT+LEFT ARROW = For going back to previous view in main Outlook window.
ALT+RIGHT ARROW = For going forward to next view in main Outlook window.
CTRL+SHIFT+W = For selecting InfoBar and checking out menu of commands.

Search:

CTRL+E = For searching a message or item
ESC = For clearing the search results
CTRL+ALT+A = For expanding the search to All Mail Items, All Calendar Items, or All Contact Items
CTRL+SHIFT+F = For using Advanced Find.
CTRL+SHIFT+P = For creating Search Folder.
F4 = For searching text inside an open item.
CTRL+H = For finding and replacing text, symbols in Reading Pane on an open item.
CTRL+ALT+K = For including items in search for current folder.
CTRL+ALT+Z = For including search to include subfolders.

Flags:

CTRL+SHIFT+G = For opening Flag for Follow Up dialog box assigned to a blog.

Color Categories:

ALT+D = For deleting selected category from Color Categories dialog box

**racer** · 23-08-2012

Creating an item or file:

CTRL+SHIFT+A = For creating an appointment.
CTRL+SHIFT+C= For creating a contact.
CTRL+SHIFT+L = For creating a Contact List.
CTRL+SHIFT+X = For creating a fax.
CTRL+SHIFT+E = For creating a folder.
CTRL+SHIFT+J = For creating a Journal entry.
CTRL+SHIFT+Q = For creating a meeting request.
CTRL+SHIFT+M = For creating a message.
CTRL+SHIFT+N = For creating a note.
CTRL+SHIFT+H = For creating a Microsoft Office document.
CTRL+SHIFT+S = For posting to current folder.
CTRL+T = For posting reply in current folder.
CTRL+SHIFT+P = For creating a Search Folder.
CTRL+SHIFT+K = For creating a task.
CTRL+SHIFT+U = For creating a task request.

Procedures in all items:

CTRL+S or SHIFT+F12 = For Saving (except in Tasks).
ALT+S = For Saving and closing (except in Mail).
F12 = For Save as (only in Mail).
CTRL+Z or ALT+BACKSPACE = For Undo.
CTRL+D = For Deleting an item.
CTRL+P = For Printing.
CTRL+SHIFT+Y = For Copying an item.
CTRL+SHIFT+V = For Moving an item.
CTRL+K = For Checking names.
F7 = For checking spelling
CTRL+SHIFT+G = Flag for follow-up.
CTRL+F = For Forwarding.
ALT+S = For sending/posting/inviting
F2 = For enabling editing in a field (except in Mail or Icon view).v
CTRL+L = CTRL+L
CTRL+E = Center text.
CTRL+R = Right align text.

**racer** · 23-08-2012

Email:

CTRL+SHIFT+I = For switching to Inbox
CTRL+SHIFT+O = For switching to Outbox
CTRL+TAB (with the focus on the To box), and then TAB to the Accounts button = For choosing account in order to send a messge
CTRL+K = For Checking names.
ALT+S = For sending
CTRL+R = For replying to a message
CTRL+SHIFT+R = For replying all to a message
CTRL+ALT+R = For replying with meeting request.
CTRL+F = For forwarding a message.
CTRL+ ALT+J = For marking message as not junk.
CTRL+SHIFT+I = For displaying blocked external content of a message
CTRL+ SHIFT+S = For posting to a folder
CTRL+SHIFT+N = For applying Normal style
CTRL+M or F9 = For checking new messages.
UP ARROW = For going to previous message.
DOWN ARROW = For going to next message.
CTRL+N = For creating message (when in Mail).
CTRL+SHIFT+M = For creating message (from any Outlook view).
CTRL+O = For opening received message.
CTRL+SHIFT+D = For deleting and ignoring a Conversation
CTRL+SHIFT+B = For opening Address Book.
INSERT = For adding Quick Flag to an unopened message.
CTRL+SHIFT+G = For displaying Flag for Follow Up dialog box.
CTRL+Q = For marking a message as read.
CTRL+U = For marking a message as unread.
CTRL+SHIFT+W = For opening Mail Tip in selected message.
F4 = For finding or replacing.
SHIFT+F4 = For finding next
CTRL+ENTER = For sending
CTRL+P = For printing
CTRL+F = For forwarding
CTRL+ALT+F = For forwarding as attachment
ALT+ENTER = For checking out properties of selected item.
CTRL+SHIFT+U = For creating multimedia message
CTRL+SHIFT+T = For creating a text message.
CTRL+ALT+M = Marking for Download.
CTRL+ALT+U = For clearing Mark for Download.
CTRL+B (when a Send/Receive is in progress) = For Displaying Sending/Receiving progress.

**racer** · 23-08-2012

Calendar:

CTRL+N = Create an appointment (when in Calendar).
CTRL+SHIFT+A = Create an appointment (in any Outlook view).
Create an appointment (in any Outlook view). = Create a meeting request.
CTRL+F = Forward an appointment or meeting.
CTRL+R = Reply to a meeting request with a message.
CTRL+SHIFT+R = Reply All to a meeting request with a message.
ALT+0 = Show 10 days in the calendar.
ALT+1 = Show 1 day in the calendar.
ALT+2 = Show 2 days in the calendar.
ALT+3 = Show 3 days in the calendar.
ALT+4 = Show 4 days in the calendar.
ALT+5 = Show 5 days in the calendar.
ALT+6 = Show 6 days in the calendar.
ALT+7 = Show 7 days in the calendar.
ALT+8 = Show 8 days in the calendar.
ALT+9 = Show 9 days in the calendar.
CTRL+G = Go to a date.
ALT+= or CTRL+ALT+4 = Switch to Month view.
CTRL+RIGHT ARROW = Go to the next day.
ALT+DOWN ARROW = Go to the next week.
ALT+PAGE DOWN = Go to the next month.
CTRL+LEFT ARROW = Go to the previous day.
ALT+UP ARROW = Go to the previous week.
ALT+PAGE UP = Go to the previous month.
ALT+HOME = Go to the start of the week.
ALT+END = Go to the end of the week.
ALT+MINUS SIGN or CTRL+ALT+3 = Switch to Full Week view.
CTRL+ALT+2 = Switch to Work Week view.
CTRL+COMMA or CTRL+SHIFT+COMMA = Go to previous appointment.
CTRL+PERIOD or CTRL+SHIFT+PERIOD = Go to next appointment.
CTRL+G = Set up recurrence for an open appointment or meeting.

**racer** · 23-08-2012

Contacts:

CTRL+SHIFT+D = Dial a new call.
F3 or CTRL+E = Find a contact or other item (Search).
F11 = Enter a name in the Search Address Books box.
SHIFT+letter = In the Card or Business Card view of contacts, go to the first contact that begins with a specific letter.
CTRL+A = Select all contacts.
CTRL+F = Create a message that uses the selected contact as subject.
CTRL+J = Create a Journal entry for the selected contact.
CTRL+N = Create a contact (when in Contacts).
CTRL+SHIFT+C = Create a contact (from any Outlook view).
CTRL+O = Open a contact form that uses the selected contact.
CTRL+SHIFT+L = Create a Contact List.
CTRL+P = Print.
F5 = Update a list of Contact List members.
CTRL+Y = Go to a different folder.
CTRL+SHIFT+B = Open the Address Book.
CTRL+SHIFT+F = Use Advanced Find.
CTRL+SHIFT+PERIOD = In an open contact, open the next contact listed.
F11 = Find a contact.
ESC= Close a contact.
CTRL+SHIFT+X = Send a fax to the selected contact.
ALT+D = Open the Check Address dialog box.
ALT+SHIFT+1 = In a contact form, under Internet, display the E-mail 1 information.
ALT+SHIFT+2 = In a contact form, under Internet, display the E-mail 2 information.
ALT+SHIFT+3 = In a contact form, under Internet, display the E-mail 3 information.

Tasks :

ALT+F2 = Show or hide the To-Do Bar.
ALT+C = Accept a task request.
ALT+D = Decline a task request.
CTRL+E = Find a task or other item.
CTRL+Y = Open the Go to Folder dialog box.
CTRL+N = Create a task (when in Tasks).
CTRL+SHIFT+K = Create a task (from any Outlook view).
CTRL+O = Open selected item.
CTRL+P = Print selected item.
CTRL+A = Select all items.
CTRL+D = Delete selected item.
CTRL+F = Forward a task as an attachment.
CTRL+SHIFT+ALT+U = Create a task request.
TAB or SHIFT+TAB = Switch between the Navigation Pane, Tasks list, and To-Do Bar.
CTRL+J = Open selected item as a Journal item.
CTRL+Z = Undo last action.
INSERT = Flag an item or mark complete.

**racer** · 23-08-2012

Format text:

ALT+O = Display the Format menu.
Display the Format menu. = Display the Font dialog box.
SHIFT+F3 = Switch case (with text selected).
CTRL+SHIFT+K = Format letters as small capitals.
CTRL+B = Make letters bold.
CTRL+SHIFT+L = Add bullets.
CTRL+I = Make letters italic.
CTRL+T = Increase indent.
CTRL+SHIFT+T = Decrease indent.
CTRL+L = Left align.
CTRL+E = Center.
CTRL+U = Underline.
CTRL+] or CTRL+SHIFT+> = Increase font size.
CTRL+[ or CTRL+SHIFT+< = Decrease font size.
CTRL+X or SHIFT+DELETE = Cut.
CTRL+C or CTRL+INSERT = Copy.
CTRL+V or SHIFT+INSERT = Paste.
CTRL+SHIFT+Z or CTRL+SPACEBAR = Clear formatting.
CTRL+SHIFT+H = Delete the next word.
CTRL+SHIFT+J = Stretch a paragraph to fit between the margins.
CTRL+SHIFT+S= Apply styles.
CTRL+T = Create a hanging indent.
CTRL+K = Insert a hyperlink.
CTRL+L = Left align a paragraph.
CTRL+R = Right align a paragraph.
CTRL+SHIFT+T = Reduce a hanging indent.
CTRL+Q = Remove paragraph formatting.

Adding web information to items:

Hold down CTRL and then click. = Edit a URL in the body of an item.
CTRL+K = Insert a hyperlink.

Printing:

Press ALT+F, and then press P = Open Print tab in Backstage view.
ALT+F, press P, and then press F and press 1 = To print an item from an open window.
ALT+S or ALT+U = Open Page Setup from Print Preview.
ALT+F, press P, and then press I = To select a printer from Print Preview.
ALT+F, press P, and then press L = To Define Print Styles.
ALT+F, press P, and then press R = To open Print Options.

Send/Receive:

F9 - Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected
SHIFT+F9 = Start a send/receive for the current folder, retrieving full items (header, item, and any attachments).
CTRL+M = Start a send/receive.
CTRL+ALT+S = Define Send/Receive groups.

Visual Basic Editor:

ALT+F11 = Open Visual Basic Editor.

Macros:

ALT+F8 = Play macro.

Forms :

Click in an InfoPath folder, and then CTRL+N. = Create an Office InfoPath form.
CTRL+SHIFT+ALT+T = Choose an Microsoft InfoPath form.

For more shortcut keys related to Table view, Calendar Day/Week/Month view, Date Navigator, Business Cards view or Address Cards view and Timeline view (Tasks or Journal) you can go through this link.