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Thread: How to Master Word 2007

  1. #1
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    How to Master Word 2007

    This is one of the most used software in the world and among its hundreds of features, some can save your precious time.

    Twenty-six years! This is the age of Word, making it one of the oldest software still used today. What progress since the first versions under MS-DOS in 1983, two years before the birth of Windows! In every version, Word has enriched countless functions to become one of the most comprehensive programs to date. And, in the range of word processing "heavy", there is little more than Writer, the software of the free OpenOffice suite, which can claim to stand up to the champion.

    If you can hardly blame big gaps in Word, ergonomics, however, is far from unanimous. The 2007 version in particular, that which is the subject of this guide, has put off many users by its lack of flexibility. The famous tag, on which it is impossible to add or remove buttons, marks an unprecedented decline compared to the menus and toolbars of previous versions. They could indeed be customized from A to Z. Hence the interest of Addintools software that allows you to find in Word 2007 menus in version 2003. Another pitfall: the commands and features of Word are now so numerous that most users do not exploit the quarter or the tenth, the rest being relegated to sub-menus rarely opened, commands ignored or obscure keyboard shortcuts.

    Should ignoring these orders ignored? No, because some contain treasures and everyday use can save you much time. Examples abound. So, did you know that the ordinary command Find and Replace works equally well with character attributes (font, size, color ...) with words? That the Office Clipboard lets you copy up to 24 different contents, then paste them anywhere in your text? Whether you work with people on a document preserving the history of times each reviewer? You can enter in your paper a mathematical equation that look like two drops of water to those published in textbooks, or even with the outline, you can "bend" and "unfold" your document in the manner of 'a road map?

    What are all these uses, and many others, we invite you to discover in the pages that follow. To enjoy it, no need to be an expert: manipulation presented here are for the most part, nothing very complex and are comparable to anyone who knows the basics of Word, bases on which we do not return.

    We conclude this guide in Word by a brief presentation of macros and VBA, with which it is possible to automate any series of commands and create real applications "turnkey".

  2. #2
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    Re: How to Master Word 2007

    Facilitating the entry

    Word processors offer much automation that the seizure is no longer a chore.

    1. Select text easily

    In most cases, the functions that you use only apply to the portion of selected text (or mixed), one that appears on a blue background. It is therefore important to know all the intricacies of the selection command. Thus, double-click selects the current word (the one where the pointer), while a triple-clicking selects the whole paragraph. Move the mouse to the left edge of the screen the pointer changes direction (the arrow moves to the right): A single click selects the current line, and double-click the current paragraph. The combination Shift + Ctrl + Home and Shift + Ctrl + End let you select all the text from the current position of the pointer to the beginning or end of text. Finally, Ctrl + A selects the whole document.

    2. Create abbreviations

    If you must enter a name often as Association of Amateur Models Cantal, you save time by substituting an abbreviation, for example AAMC. When you enter the latter, it will automatically be replaced by full name. To do this, what to do with Word 2007, differs from previous versions. Click the Office button, top left, then click Word Options. In the window that appears, select the tab and click Check AutoCorrect Options. In the Replace field, type AAMC (uppercase or lowercase, regardless). In the For field, type Association of Amateur Models Cantal (here, however, the capitalization is significant). Click Add. Your abbreviation stands in the list. Take this opportunity to browse the list and removed via the Remove button, the substitutions that you no longer want. Finally, click OK twice. Now, in any document, when you type AAMC or AAMC followed by a space or punctuation, abbreviation will be replaced by full name. You want in a text, type the four letters AAMC without substitution? Simply type Ctrl + Z immediately after they are replaced by the text, you find your four characters unchanged.

    3. Set AutoCorrect

    You've probably noticed: Word takes many initiatives when you are typing. An example? Start a line with a number followed by a hyphen, e.g. 1 - History. Word assumes that you start a numbered list. Once you pass the line, he recorded 2 -. Similarly, if you type three hyphens in a row, the software draws a horizontal line across the width of the page. If these substitutions are bothering you, you can disable them individually. To do this, open the window mentioned in the preceding paragraph (Office Button, Word Options, Proofing, AutoCorrect Options), select the tab when you type and uncheck certain actions, such as Automatic numbered lists. Confirm OK twice.

    4. Choose your display settings

    Several features of Word allow you to enter text more comfortably. Start by choosing the display mode using the buttons placed in the bottom right of the Word window.

    The page layout displays the document as it is printed. But with this method, the lines still do not occupy the entire width of the screen. To view more text, first enable the draft mode. Then click the Office button, choose Word Options, click the Advanced tab and check the show wrapped text in the document window. Click OK. Another tip: A simple click on the gray horizontal line between two pages mask (or redisplay) the vertical margins of the pages, leaving more room for text.

    5. Harness the Office Clipboard

    When you cut data from one document to paste or copy, you use the clipboard of Windows. But it has a shortcoming: the information you put erase those already there. In other words, the clipboard only receives content one at a time. This restriction disappears with the Office Clipboard.

    To view, select the Home menu and click the button to the right of the word clipboard. The Clipboard opens in a pane on the left of the screen. Now, whenever you copy or paste content (some text, picture, diagram ...), it appears as a thumbnail in the Clipboard. You will see the first lines of pasted text or a rectangle if it is an image. You can paste anywhere inside an element. To do this in the document, place the insertion point to the destination. In the Clipboard, click on the arrow next to the item to insert and choose Paste. The Clipboard may contain up to 24 elements simultaneously. But beware: its contents are deleted when you quit Word. In addition, it is used with Office software (Word, Excel, PowerPoint).

    6. Find and replace special characters

    The Find/Replace conceals subtleties often overlooked and yet surprisingly practical, e.g. to replace special characters. You open a document containing a list in which each line ends with an end of paragraph (one produced by the Enter key on the keyboard). How to organize this list in a single paragraph, i.e. replace paragraph marks with spaces? Select the list, select the Home menu and click Replace. Click More>>. Now click on Special and choose Paragraph mark. The symbol ^p appears. Click in the Replace with box and type a space. Finally, click successively on Replace All, No, and Close.

    7. Use wildcards

    In a text, you need all the words related to chemistry as chemistry, chemist ... Click the Home menu, and click Search. Click More>> advanced options if not already displayed, then check Use wildcards. In the search field, chemical type and click Next several times. Word travels the text and displays all the words beginning with five chemical letters. The asterisk replaces a group of characters of any length.

    If missing characters are fixed number, replace them with so many question marks. Thus, a search on the "a???e" find the words such as abuse, adobe, apple ... (one has three letters and e). It is even possible to specify the position that the characters occupy the searched word. Thus, a search for "(countries)" will find that words beginning with countries (landscape, but not out of place). By using the brackets, you can specify a letter in a word, must be between two limits. Thus, seeking the word ma[gn]i?, you can find magic and mania, but not married because in the latter word, r is outside the range g to n. Note: the letters of the beach must be listed in alphabetical order (gn rather ng).

    8. Substitute one format to another

    One final use, very little known, the Replace function. It is no longer here to substitute words or characters to others, but to find a font format or particular paragraph. Example: a document, you chose a font size 10, except for a few passages written in the body 12. You want to display them in size 10, but put them in bold to distinguish them from the rest. This can be done in one command. Open the Replace window. Click in the search field but did not enter or erase what is already there. Click the Format button and choose Font. In the window that appears, select a size 12, do not touch other fields and click OK. Mention Font: 12 pt appears in the field. Now click in the Replace with field, then click again Format, Font. Choose a size 10 and a bold style and click OK. The window should now look above. Click Replace All. You can perform this way every format imaginable substitutions.

    9. Customize Toolbar Quick Access

    Unlike previous versions, Word 2007 no longer allows you to modify the content of the tag, the new toolbar universal. Your only recourse is to change the Quick Access Toolbar at the top left of the screen. To do this, click on the arrow located to the right of the toolbar and choose More Commands. In the window that appears, select each order to insert in the toolbar and click Add>>. Finally, confirm with OK.

  3. #3
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    Re: How to Master Word 2007

    Enriching document

    Take care with the presentation of your text and add pictures, illustrations and diagrams.

    1. Add pictures

    To insert an image into a document, place the insertion point where you want, then select the Insert menu. Click on image and scan the tree to find your picture (almost all graphic formats are accepted). Select a picture and click Insert. By default, it takes the entire width of the screen, but you can reduce it by moving the small square placed at the edges. To maintain the aspect ratio (width / height) original image, or move the lower right corner.

    2. Save disk space

    Once the image is inserted, you will see a significant increase in the size of the Word document. To avoid this, you can not add the image itself, but a link to it. To do this in the dialog box Insert an image once the photo selected, pull down the list and choose Insert Link to File. The result seems similar to that obtained in the preceding paragraph. If this technique significantly reduces the file size of Word, it involves an unacceptable constraint for certain: the image must necessarily remain in its original folder. Solution to exclude if you intend to send the document to others.

    3. Adjust the image position

    By default, the image, even reduced, blocking the entire width of the page: the text is placed only above or below. Your page will be more pleasant to watch if the image is "drowning" in the text. To do this, click on the image. The Format menu is automatically activated. Click the Text Wrapping and select Square. You can now drag the image: the text to wrap around automatically. As columns of text are narrower, better allow Word to automatically cut the words - this is detailed below - in paragraph Allow hyphens between words. Note that the frames placed on the Format menu allows you to give the image a particular effect, such as a shaded relief.

    4. Insert a diagram or drawing

    Another way to illustrate your document is to add a drawing. To do this, select the Insert menu, click Forms and select New Drawing Canvas. Select new button shapes, choose a pattern (circle, rectangle, arrow, diamond ...) and draw it with the mouse in the drawing area. Then use the buttons on the Format menu to change the color, appearance, presentation ... Among the forms, those whose name begins with Connector ... play a special role: they allow you to connect two shapes with a link to them is attached when they are displaced. Be careful when you draw a connector between two such forms, make sure, before determining the origin or the end of the connector by releasing the mouse button, the cursor has a small white circle: the indicates that the connector is "attached" to an anchor point of a figure. When you release the mouse, the circle turns red.

    5. Create text boxes chained

    Among the forms that you can insert text boxes have an advantage: they allow you to place securities or short paragraphs anywhere on the page. But, as these areas have a fixed size, you do not know in advance how much text they can receive. A solution to solve the problem, is to chain two text boxes. In this way, the portion of text that does not fit into the first zone will be automatically placed in the second (this provision is very useful in the layout of a newspaper). To use this effect, create two text boxes, right click on the edge of the first (and not inside) and choose Create a link between text boxes, then click in the second zone. You can similarly create a link between the second zone and a third and so on.

    6. Help yourself to a SmartArt diagram

    New appreciable Office 2007, SmartArt diagrams are professional looking, you can add in a document and then customize. To do this, select the Insert menu and click SmartArt. Choose a template and click OK. Then just fill the text boxes, then edit each block (color, fill, orientation, size, borders ...). The manipulations are so simple that we not go into detail further.

    7. Learn to wield the equation editor

    Not easy to write a mathematical formula, chemical or physical, because the elements are not aligned as the classic text. For this, the equation editor is very useful but some practice is necessary to master this powerful tool. Beware, the editor is purely graphical: it does not calculate or control of consistency. To use, select the menu and click Insert Equation. Here, for example, how to join the Einstein formula gives the mass of a body in terms of speed: M = M0/sqrt [1 - (v * v)/ (c *c)]. In the equation field, type M =. Click on Fraction and choose the first model. Click in the numerator. Click on Script and choose the second model (the one to insert a letter with index). Type M in the main square and 0 small.

    Click in the denominator of the fraction and the Radical button and choose the first model. Select the square below the root. Type 1 - and then on the Design menu, click portion and choose the first model. Proceed similarly to place (v * v) in the numerator of the fraction and (c *c) in the denominator. Finally, click outside the equation to validate it.

    8. Arrange the text into columns

    To give your text look "newspaper", place it in columns. To do this, select the text to divide (press Ctrl + A to select the whole document). Select the Layout tab, click Column and choose Other columns (although the menus you already offer the number of columns you want). Determine the number of columns and choose Apply to: Selected Text. You can opt for identical columns or set the width of each. Finally, click OK.

    9. Allow pauses between words

    Sometimes your paragraphs of text are very close, you have adopted large or horizontal lines that you have divided the text into columns. In this case, like Word, by default, never cut the words, you may have unsightly spaces, especially if the text is justified left and right (like the newspaper you are reading). To avoid this, select the Layout menu, click Hyphenation, and select Automatic. Word automatically cut too long words using hyphens within the rules of English grammar. Of course, these pauses disappear once they are no longer needed.

    10. Adjust the spacing between characters

    You have chosen a font and font size, but you can not that a title has a width exactly defined in advance? You can play the "hunt" letters, that is to say their spacing. To do this, select some text, right click and choose Font. Select the Character Spacing tab. Select a predefined rate or directly type a percentage value (100% represents the present value). Finally, confirm with OK.

    11. Insert the TrueType fonts in the document

    If you used in your document, fonts, special, your text will probably be distorted when you transmit to others. Indeed, if these fonts are not installed on the computers of your recipients, will be replaced with standard fonts (Arial, Courier New, ...), which alter the appearance of the document or its layout, fonts is not all of the same width.

    To ensure the integrity of your text, specify that TrueType fonts should be saved in the document. This will result in a slight increase in file size (about 100 KB per police used non-standard). To do this, click the Office button, then Word Options. Select the Recording tab. Check the Embed Fonts option ... and the two options below. Finally confirm with OK. The text and traveling with his policies!

  4. #4
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    Re: How to Master Word 2007

    Structuring the text

    With the outline view, you view the details of a text while keeping visible the entire structure of the document. Ideal for long texts, whether in writing or proofreading.

    1. Use the paragraph styles

    The concept of styles, from the beginning this Word is one of its strengths. The principle is this: you assign a particular style to paragraphs or titles. Therefore, just change the style properties (size and font type, character spacing, line integral or not ...) so that the texts have that style are automatically modified. Moreover, using the predefined styles systematically as title1, title2 ... you facilitate the automatic creation of a table of contents (we shall return). To assign an existing style, such title1 a title, select it and then select the Home menu. Click the small button located bottom right of the Styles. In the pane that appears, check Show preview and click Options.

    In the Select styles, choose All styles and click OK (you will not have to repeat this step). The Styles pane is now displayed on the right. Simply click on a style, eg title1, to assign to the selected text. Notice the tooltip that displays the attributes of the style (font, color ...).

    2. Prioritize your document

    You will now assign the style title1 all your main headings, style title2 to all titles of rank, and so on. Word allows you to use other styles, but this would complicate the creation of the TOC.

    3. Change the attributes of a style

    To change the characteristics of a style (font and font color ...), click in the Styles pane, click the arrow located to the right of title1 and choose Edit. Click Format and choose Font. Determine the melting and the character size and click OK. Do the same for the format of paragraphs or borders ...

    4. Switch Plan

    In this view, it is possible to show or hide the contents of any capacity. By "content" we mean: all the text after the heading to another under the same rank. You can choose that way which should be visible structure alone document or its content, in whole or in part. To switch to outline view, select the Home menu and click Map. This mode is similar to page mode and you can modify your document in the same way. Check Show the formatting of text.

    5. Choose the level of detail to show

    You can now choose the "degree of depth" of securities to be visible. For example, to display only the headlines, pull down the View list and choose the standard Level 1. All junior titles (Title2, Title3 ...) is masked. If you want to display as subordinated indebtedness, select Level 2 and so on.

    6. Show or hide the details of an

    The hierarchy established above for all titles of the document. But you can apply to a particular title in hiding or disclosing its contents. For this you use the small + and - signs placed on his left, similar to the Windows XP Explorer. To show or hide the contents of a title, double-click on the + or - preceding it.

    7. Change the hierarchy of titles

    Once in outline, it is much easier to modify the document tree by modifying the degree of hierarchical titles. If you notice, for example, a sub-section (Title2) must be promoted to a main chapter (Title1), select the title and click Mount. Instead, use the Promote and Demote buttons if your change includes several titles both.

  5. #5
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    Re: How to Master Word 2007

    Navigating the document

    Facilitate the navigation of large documents and easily reach a specific location.

    1. Go to page

    Type F5: you open the Go To dialog box. The Page option is already selected, simply, to go back 7, type this number and then click Go To Close (or type Esc then Enter). You can also move through the document. For example, typing 5, please come forward five pages, -3, you back three pages. The same dialog can also access the bookmarks defined (see below).

    2. Ask bookmarks

    A bookmark is a marker that you put in a document and you identify by name. To create one, select some text (you can not select anything in this case, the location of the bookmark is stored). Select the Insert menu and click Bookmark. Type a name (space is not allowed, use the underscore, under the 8 key).

    Confirm with Add. Add as many bookmarks as necessary. Several may apply to portions of text overlapping. To achieve a bookmark, use the Go (see above).

    3. Insert hyperlinks

    In a Web page, there are always links to access other parts of the same page or another site. You can get the same effect with Word. First set a bookmark for the section meet. Then, anywhere in the document, type a word that used to link (this may be the name of the bookmark) and select it. Select the Insert menu and click Hyperlink. Select File or turn existing Web page(s), and Bookmark. Select a bookmark and click OK twice. The word you've chosen is colored blue and underlined, as in a Web page. To reach the location it designates, hold down the Ctrl key and click on the link.

    For the link is activated without the Ctrl key, click the Office button, then Word Options. Click the Advanced tab, uncheck Press Ctrl then click ... and click OK.

    4. Use the Document

    In a long text, it is not always easy to identify. You can, of course, scroll through dozens of pages, but there is much more efficient: select the View menu and click Document Map. A pane opens on the left of the screen (if necessary, change the width by dragging the vertical line that separates the document). In this section, include all chapter headings and all lines isolated as Word-like securities.

    Click on a title: the corresponding part is immediately selected in the main document. You can opt for a list of pages in miniature, like a PDF.

    5. Tap the Browse window

    Generally unknown to users, yet this window facilitates navigation. To open, click the small white circle located at the bottom right of the screen between the two rafters scroll. In the window that appears, select the scroll mode, such Browse by page. Now, move forward or backward in the document, depending on the selected mode (for pages in our example), simply click on the rafters that frame the round button above. Several other modes of scrolling are available by endnotes, illustrations by ...

    6. Flip through a long document

    To easily skim a document of several tens of pages, Word offers two tools. Click the View menu and click Full Screen Reading. Menus disappear to leave any room for the text, you turn the pages with the arrow keys. To see more characters, press Ctrl and rotate the mouse wheel. Press Esc to exit. Alternatively, hold down the mouse wheel (without the run) and move the pointer, the text scrolls continuously, not line by line.

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